Policies

Welcome to the Castle Point Anime Convention! Whether this is your first CPAC or your eleventh, there are some policies and guidelines we all must follow in order to keep the convention safe, sane, and fun.

Note: these policies must be followed by everybody. This includes attendees, artists, dealers, staff, security, etc. The rules may only be overridden by both the convention chair or by the Stevens police at their discretion.

In general, make sure to use common sense, show respect to others, and avoid anything that might endanger yourself or others. Keep in mind that Castle Point Anime Convention reserves the right to remove anyone from the convention at its discretion.

All CPAC staff will be wearing an official staff shirt and will be wearing a clearly visible staff badge with their name and photo on it.

In case of injury or other emergency, follow all instructions of CPAC staff, convention officials, and police.


General Policies

You need a badge to attend CPAC. Badges may be purchased ahead of time, or at the registration area of the venue. You must wear your badge at all times at CPAC. Convention staff and security may ask you to present your badge upon entering certain areas of the convention. You must be able to present your badge when a staff member requests you to. Failure to present your badge may result in your removal from convention grounds.

Lost attendee badges will not be replaced. You must purchase another badge from registration at full price, if lost. Damaged badges can be replaced at no charge at registration.

Make sure to keep your bags and belongings with you at all times. CPAC is not responsible for any damaged, lost, or stolen items at Meadowlands Exposition Center or Holiday Inn Meadowlands. Make sure not to leave valuables unattended. In the case that you lose something, ask a convention staff member to direct you to Convention Operations. At the end of the convention, all unclaimed lost items will be disposed of.


Registration

Minors

All children under the age 13 must be chaperoned by another attendee over the age of 18, approved by their parents or guardians in writing, for the entire duration of the convention.

Castle Point Anime Convention cannot assume any liability for minors above the age 13 attending the convention without parent supervision. By purchasing a badge for Castle Point Anime Convention, the parent/guardian accepts that the Convention assumes no liability in case of accident or emergency on site of the convention.


Accessibility

If you anticipate requiring any special accommodation, please send us an email at info@castlepointanime.com. If registering at the door, notify the registration staff member giving you your badge. They will place an indicator on your badge so staff members can assist you to the best of their ability.

If you have accessibility requirements and need help getting to registration in the first place, ask the first staff member you see to assist you. Only attendees that require mobility devices or special accommodations will be permitted to use any of the services listed below.

In some cases, specifically those related to our venue, accessibility is out of our control. We apologize for any inconvenience this may cause.

Mobility

Meadowlands Exposition Center has a wheelchair-accessible ramp to the front entrance and exit. It will feature main events and exhibitors.

Holiday Inn Meadowlands will house panel rooms and various other events. The front entrance/exit is a automatic sliding door, and there are elevators that can take you to the second floor.

Hard of Sight or Hearing

Unfortunately, CPAC does not yet provide ASL, CART, or assisted listening services in any of our panel rooms. Most rooms do not have Braille labels on the doors.


Pet Policy

No pets will be permitted inside the convention center or Holiday Inn, with the exception of service animals. Convention staff may ask if the animal is required because of a disability and what work or task the animal has been trained to perform.


Safety

Children and Groups

When traveling in groups or as a family (especially with children), establish a specific place where you will meet up if separated. A recommended meetup place is by the information desk.

Children under the age of thirteen must be accompanied by another attendee who is over the age of 18, and has been approved by their parent or guardian at all times. Please write emergency contact information on the back of your child’s badge! This is the best way for staff to contact you if your child is found. If your child is missing, notify the nearest staff member or security.

Disruptive Behavior

Mind the flow of traffic and do not obstruct walkways. Restricted areas are off-limits to attendees and will be labeled with caution tape or signs.

Smoking is not permitted in any of the convention buildings. While smoking is permitted outside the buildings, we ask that you respect those around you and dispose of the remnants appropriately.


Cosplay Policy

CPAC is a family friendly event. Do not wear clothing that may be considered lewd or inappropriate in a public setting.

No nudity, partial nudity, or rude/profane clothing/signs are permitted on the convention grounds.

All Attendees must have their private areas covered at all times.

Material must extend at least one 1) inch above the nipple and below/to the sides of the breast, and at least one (1) inches above the pubic area and below the crotch/buttocks. This coverage must remain in place while moving/bending/posing/etc. If your cosplay (or street clothes) rides up/down, please extend it, find a way to secure it, or wear something under it. Shirt coverings must be worn at all times, by both sexes. Mesh shirts are allowed if they provide the require coverage of sensitive areas.Tape over the nipples will not suffice.Capes will not be accepted in place of shirts – if you’re wearing one, please wear a shirt underneath.

Attendees in violation of this policy may be asked to change or leave the convention at the Staff member’s discretion.


Weapons Policy

CPAC considers any device capable of causing injury, or being confused with an object capable of causing injury, a weapon.

To ensure a safe and fun environment, CPAC has strict restrictions on weapons within the convention grounds. These weapon restrictions must be followed at all times by convention attendees, dealers, artists, guests, and staff, and will be strictly enforced. All weapons and other props are subject to inspection and confiscation by CPAC security staff at any time.

If you have any questions, please consult the convention information desk or any other security staff member.

Disallowed Props and Weapons

The following props and weapons are not allowed on the convention grounds at any time:

  1. Projectile Weapons (or imitations thereof), including, but not limited, to
    1. firearms, airsoft guns, water guns/pistols, air rifles and BB and pellet guns, regardless of whether it is functional or not
    2. realistic imitations of anything listed in (a)
    3. crossbows, dart guns, stun guns, blowguns, and tasers, regardless of whether it is functional or not
  2. Live Steel, including, but not limited, to
    1. sharpened and dull swords, knives and other cutting implements
    2. throwing stars and shuriken
    3. metal armor, including chainmail
    4. anything made of metal that can take an edge, regardless of if it is sheathed or dull
  3. Real bows and arrows, or parts of real bows (including both tipped or non-tipped arrows)
  4. Incendiary Devices and Chemicals such as smoke bombs, smoke powder, flash bombs, sparklers, and other fireworks
  5. Flails and Throwing Weapons, including, but not limited to, nunchaku, sansetsukon, and hard paddles
  6. Illegal devices not permitted on the convention center grounds, or in the state of New Jersey
  7. Any item deemed a threat or unsafe at the discretion of CPAC safety or operational staff

The following props/weapons are generally allowed after inspection:

  1. Staves, bokken, bo sticks, shinai, and walking canes made from wood, Styrofoam, or other light-weight material (must be inspected by CPAC security)
  2. Fake and toy guns which are made from a light-weight material, are not imitations of a real weapon (as indicated in 1a), and that have a clearly visible, non-removable orange tip.
  3. Prop bows, provided they are strung loose (not taught or tight) with twine, yarn, or another non-functioning material
  4. Decorative props with no moving parts, less than seven (7) feet in height, and under fifty (50) pounds deemed not hazardous or obtrusive to other convention attendees.

Weapons Check-in

All weapons, real or fake, must be revealed and submitted for inspection by CPAC staff at registration to determine compliance with above rules. Approved weapons will be marked with fluorescent tape by a security staffer.

If CPAC staff have doubts as to the safety of any weapon, you will be given the opportunity to check it for pick-up at the convention’s conclusion. If you refuse to check a weapon determined to be in violation of the weapon’s policy by CPAC staff, you will be denied entrance to the convention buildings and grounds.

Improper Weapons Behavior

If at any time, an attendee is observed using an approved or unapproved weapon in a manner indicated in this section, the weapon will be immediately confiscated without return and the attendee may be evicted from the convention without refund. Some uses that are not tolerated include, but are not limited to:

  • Swinging or otherwise causing obstruction in a public area.
  • Brandishing any prop gun or firearm outside of a building. All prop guns must be holstered and put away while outside of the Convention Center.
  • Mock/play fighting, duelling, or any other form of rough-housing.
  • Brandishing provocatively or any other threatening gesture.
  • Modification of any previously approved weapon.
  • Any other activity deemed to be unsafe or disruptive as the discretion of security staff.

Emergency and First Aid

CPAC tries its best to keep its attendees and staff safe. However, accidents do happen and we try our best to be prepared for the worst. If you are hurt or injured in any way, are being harassed or stalked, or otherwise do not feel safe for any reason, contact the nearest staff member. In case of an emergency, call the police first, then find a staff member.

By attending CPAC, you grant the volunteers, employees, officers, representatives, and agents of CPAC and its medical services vendors,referred to generally as “CPAC and its parents”, consent to administer first aid and medical assistance as allowed by law, and to authorize medical treatment in case of an emergency. In addition, you waive, release, and forever discharge CPAC and its parents from any and all liability, damage, and injury arising from participating in CPAC and its activities.


Cameras and Photography

Many attendees participate by cosplaying as familiar characters. While many enjoy having their picture taken, always ask permission first. This also includes guests and panelists; even famous voice actors have a right to privacy.

The use of cameras or video cameras may be restricted or prohibited at some events, including inside Artist’s Alley and Dealer’s Room, all video programming rooms, and some main events. These areas will be marked as such. Please mind the posted notices.

All individuals at CPAC grant the Anime Critics United, Inc. and its agents and licensees the right to photograph, film, and record their appearance, voices, performances, poses, and any other reproduction of physical likenesses, and to use the resulting photographs, recordings, and videos for promotional and archival purposes, while also relinquishing any claim, action, or demand on the use thereof. The only exception to this is for contracted guests/talent, identified by the Guest ribbon on their badge, who have the right to review the aforementioned media and reject its usage before it is published.


Autographing Sessions

CPAC occasionally hosts official autographing sessions for some of our guests. We ask that attendees be polite and courteous to guests, and to wait in line patiently when participating in an autographing session.

Some quick policies on our sessions:

  • Each individual may only have two things signed at a time. Also please try not to monopolize a guest’s time if others are waiting. CPAC does not guarantee all attendees will receive an autograph, so it is important to let the line proceed as quickly as possible.
  • Autographing sessions are free, and guests will be happy to sign your program guide and officially licensed products the guest has participated in, as well as handmade or personal items at their discretion. Guests may also offer merchandise for autographing that you may purchase during the session.
  • Do not ask a guest to sign bootleg or unlicensed merchandise. This is disrespectful, and will not be tolerated. Both CPAC staff and the guest have the right to deny autographing for a specific item.
  • Photographs will be at the guests discretion, as described above.

Remember that all attendees seeking an autograph must wait in line, and skipping the line or holding a spot for another person is not allowed, and will result in removal from the session.


Gaming Rooms

Video Gaming

The video gaming room has a number of rules in order to ensure smooth operation of tournaments and a fun time for everybody.

  • The game schedule depends on interest levels for games and the amount of players waiting for a console.
  • Posted game schedules are subject to change based on system performance connectivity (for multiplayer situations), and other technical difficulties beyond the control of the staff.
  • Do not damage or steal the equipment.
  • There is a “No Sore Loser” policy. If you lose, don’t get angry or you will be asked to leave.
  • Please be considerate to others waiting to use the consoles. If there are people waiting to play, finish a round or two and then move to the back of the line or find a different game. Don’t hog the systems!
  • We have several different games available for many of our consoles. If a game is not currently being played, and you would like to request to switch to a different game that we own, please ask a Video Gaming room staffer.
  • We have some imported Japanese games. If you can’t figure out how to navigate the menu and start a game, ask a Video Gaming room staffer for assistance.
  • Games and their components are not allowed to be removed from the Video Gaming area.

Card and Board Gaming

The card and board gaming room has a number of rules in order to ensure smooth operation of tournaments and a fun time for everybody.

  • No selling of personal cards and/or other gaming paraphernalia on CPAC premises.
  • Please remember: it’s just a game.
  • If there is a dispute concerning game rules, please ask a staffer for assistance.
  • All games are available to attendees, unless already being used by another person.
  • Attendees are allowed only one game at a time in order to allow other people to play.
  • While we are all here to have fun, please be aware of your surroundings.
  • A staffer has the right to take away a game from you if your actions are deemed inappropriate or hostile to another attendee.
  • Games and their components are not allowed to be taken outside of the Card and Board Gaming area.

Artist’s Alley and Dealer’s Room

Table Policy

Artist’s Alley and Dealer’s Room tables must be staffed by the individual that purchased the table, or one of his/her staff or designee, at all times during the convention. No table may be left unmanned or empty. Furthermore, only individuals with a ribbon on their badge indicating they are an Artist or Dealer may staff a table. Failure to have staff at a table may result in the table being surrendered. In addition, tables are non-transferrable.

Prohibited Items

In order to comply with local laws and ordinances, as well as convention policy, certain items may not be sold in the Artist’s Alley or Dealer’s Room under any circumstances. If a prohibited item is found, the dealer will be asked to remove that item and may (usually only after multiple incidents), at the discretion of the respective department head and/or the convention chair or vice-chair, be ejected from the convention.

A product is prohibited from sale if it:

  • violates the weapons policy
  • is protected by copyright, trademark, and/or patent law, and you do not have a license from the appropriate author or agency to produce, display, and sell such materials
  • requires a prescription, such as decorative contact lenses
  • is sexually explicit, graphically violent, or otherwise unsuitable for children
  • is, in the state of New Jersey, illegal to possess or is illegal to sell to individuals under the age of 18. In other words, if you cannot sell it to a child, you cannot sell it at all at CPAC.

Collection of Sales Tax

All businesses must pay New Jersey sales and use tax as required by law. Vendors who do not already have a New Jersey Certificate of Authority should file for one using the NJ-REG form, which must be submitted to New Jersey at least fifteen days prior to the convention.


Press

Press attendees are members of the press that have requested, been approved for, and received badges labeled press via CPAC’s Publicity department.

Any attendee may conduct ad-hoc interviews with general attendees, artists, and dealers. However, be respectful and do not harass individuals who wish not to be interviewed. Only press attendees may request official interviews with CPAC guests. All requests must be made through the publicity department. Interviews will be scheduled and held at the discretion of the CPAC Guest and Industry Relations department head, as well as the guests themselves. Interviews will be arranged as availability allows, and press will be contacted when such arrangements are made.

All press attendees must behave professionally when acting in an official capacity. This includes, but is not limited to, arriving prepared and early to scheduled interviews and respecting the guests and the instructions of any CPAC staff and moderators. Press attendees must obey the photography policy above, and avoid taking photographs in designated no-photography zones.